Coordination: Much More Than a ‘Day-of’ Service!

When you think of day-of coordination for your wedding, what comes to mind?  Is it an image of someone organizing table numbers, talking with vendors, and greeting guests during your wedding? Maybe its J-Lo in The Wedding Planner, Bluetooth in ear, asserting a fierce yet calm control over the details of the day. While these assumptions about giving cues, setting up, and communicating to prevent issues during the wedding may be valid pieces of the puzzle that is day-of-coordination, they are not representative of the depth and breadth of this service because they do not consider all the work done by your day-of coordinator prior to the day itself; day-of-coordination is not just the presence and completion of various tasks by your coordinator(s) on your wedding day, but rather months of work leading up to the day spent crafting the many details of your dream wedding. In other words, before your coordinator can organize everything for you on your day-of, allowing you and your guests to simply relax and enjoy, they must work with you far beforehand to make sure that all the logistics align.
Sarah & Ben Photography

K&K Photography
Jeremy Scott Photography
Jeremy Scott Photography

In order for your vision to come to life on your big day, many of its specific parts must be addressed and decided upon prior to the day-of service, with all the specifics coordinated so that they fit and flow together. We want your day to be stress and worry-free, and this desire calls for a strict attention to detail: details that although may only concern that one special day, must be organized well in advance to assure all goes perfectly according to plan. Seemingly minute things that you may not have thought of as being included in day-of coordination will be addressed beforehand by your day-of coordinator, who will assist you in making personalized decisions which will ensure a stress-free day, such as:

Sarah & Ben Photography
Sarah & Ben Photography
Jeremy Scott Photography
  • Where will you be getting ready and by when?
  • Is there a rain plan?
  • Will the same chairs be used for the cocktail hour and the reception? If so, who will move them and when/how will they be arranged?
  • How long before the ceremony must the florists arrive? The furniture rentals? The photographers?
  • Where will all your gifts go at the end of the night?
Sarah & Ben Photography
Sarah & Ben Photography
The Ganeys Photography
Sarah & Ben Photography

Though these are just a select few examples, there are major elements of coordination into which each of these smaller details fit, being the prior organization of

  1. A highly-detailed full day timeline
  2. Seating assignments for the ceremony, the cocktail hour, the reception, etc.
  3. A list of Vendors and their contact information
  4. A list of processional, ceremony, and recessional items and instructions (often practiced during rehearsal)
  5. Reception introductions: how would you like to be first introduced to your guests?
  6. Decor and set-up instruction
  7. Floor plans, layouts and adjustments
Sarah & Ben Photography
Sarah & Ben Photography
Sarah & Ben Photography
Sarah & Ben Photography
Jeremy Scott Photography

 

While these elements may not come to fruition until the day-of, they must be decided upon and communicated between yourself, your coordinator and your selected vendors far in advance to make sure that everyone is on the same page when your wedding day arrives.

Jerry McGaghey Photography
Sarah & Ben Photography
Sarah & Ben Photography
Jerry McGaghey Photography
Jerry McGaghey Photography
Sarah & Ben Photography

Putting all details from set-up to ceremony and reception into place with your coordinator’s guidance several weeks prior to your wedding will assure that there are no hiccups, interferences, or diversions from your vision, so that all you will have to concentrate on is one another. Most importantly of all, your day-of-coordinator will recognize that your love story is unlike any other, and as such will work diligently throughout your time spent together prior to and on the day-of to ensure that it is told as flawlessly as you could possibly imagine!

Sarah & Ben Photography
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